Mallika In Dubai
Now Hiring · Dubai

Executive Assistant / Operator

Help me run both my business and day-to-day life efficiently. This is not a basic admin role — I need someone who can think independently, make decisions, and improve systems.

Full-TimeIn-Office DailyDubai-BasedHigh Ownership
Apply NowRead the Role

Working Style

A few things to know before you read further.

Location
Dubai · In-office daily (mandatory)
My Travel
~2 weeks every month
Remote Flexibility
Some, during travel periods only

What You'll Be Doing

Four core areas — business, brand, systems, and personal.

01

Business Operations

  • →Manage calendar, meetings, and optimize scheduling (Calendly setup)
  • →Handle post-deal processes — client follow-ups, documentation, signatures, handovers, key coordination
  • →Set up and maintain KYC processes + organized client folders (Google Drive)
  • →Coordinate with agents — share listings, call and update brokers in Downtown, Dubai Hills, Meadows, etc.
  • →Arrange property viewings based on requirements
02

Content & Brand Support

  • →Help with podcast execution — research and reach out to guests, suggest topics and formats
  • →Write and assist with LinkedIn posts and monthly reports / brochures
  • →Support design work in Canva (clean, minimal, high-quality visuals)
  • →Contribute ideas for community building — events, groups, engagement
03

Systems & Optimization

  • →Build and maintain trackers, dashboards, and pipelines in Google Sheets (heavy daily use)
  • →Improve workflows across website (conversion, structure, clarity)
  • →Refine CRM / lead tracking
  • →Tighten file organization across all systems
  • →Build scalable processes instead of one-off fixes
04

Personal Support

  • →Travel bookings — flights, hotels
  • →Handle calls — airlines, memberships, etc.
  • →General life admin to free up my time

What I'm Looking For

The kind of person, not just the skills.

✓High ownership mindset — you don’t wait to be told
✓Strong problem-solving ability
✓Organized and detail-oriented
✓Good communicator — clients and partners
✓Fluent in English — spoken and written (essential)
✓Tool-comfortable — picks up software quickly
Tools You Should Know
Google SheetsCanvaCalendlyGoogle DriveClaude

A Quick Task

To understand how you think.

Hey — sharing a quick task to understand how you think. 😊

Context

A big part of my role is building relationships with private bankers so they refer their clients to me for Dubai real estate.

Here are my public platforms — feel free to look around before you respond:

The Task

If you were working with me, how would you help me build 5–10 strong referral partnerships with private bankers over the next 3 months?

Use any channels you think make sense:
PodcastLinkedInNewsletterDirect outreach / meetings

What I'm looking for

01
A clear strategy — not generic advice
02
Specific actions you would take — who, how, what exactly
03
2–3 concrete examples — post idea, outreach message, podcast guest idea

Keep it concise — I care more about clarity and thinking than length. If you use AI tools like Claude, that's completely fine — I just want to see your thinking, not generic output.

How to Apply

Send me three things. Keep it tight — I'm looking for signal, not polish.

  • 01
    Why this role is for you
    5 lines. Make it specific to me and this job — not a generic cover letter.
  • 02
    Your goals & ambition
    5 lines. Why do you want this job? Where are you trying to go in the next few years?
  • 03
    Your answer to the task above
    The referral partnership strategy. Clarity over length.
Send Your Application

“If you need step-by-step instructions for everything, this role is not for you.”

This is for someone who wants to grow fast, take ownership, and be part of building something meaningful.